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Constitution ByLaws

Warren County Radio Club (W2WCR) Constitution

Preamble:

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Warren County Radio Club and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.

Article I: Membership

All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its By-Laws.

Article II: Officers

Sec. 1. The officers of this club shall be President, Vice-President, Secretary and Treasurer (contingent upon a treasury or open account(s).

Sec. 2. The officers of this club shall be elected for a term of one year by ballot of the members present, provided there be a quorum, at the annual meeting.

a. Officers may not hold the same office consecutively for more than 2 terms.

b. Founding officers shall serve a term ending in October 2009, at which time a new election shall be held.

Sec. 3. Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.

Sec. 4. Officers may be removed by a two-thirds vote of the membership.

Article III: Duties of Officers

Sec. 1. The President shall preside at all meetings, and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, be the clubs primary spokesperson, and perform all other duties pertaining to the office of President. The President may not also concurrently be License Trustee nor Warren County Radio Officer.

Sec. 2. The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, serve as secondary spokesperson, and advance club interest and activity as approved by the club.

Sec. 3. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, carry on requested correspondence, read communications at each meeting, oversee website upkeep, and send written meeting notices to each member. At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her successor.

Sec. 4. The Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over everything in his/her possession belonging to the club to his/her successor. All funds paid out shall require the signature of the Treasurer and one other officer. The position of treasurer shall only exist when the club has a treasury.

Sec. 5 - Non-officer club positions

a. License Trustee

  1. The club call sign is W2WCR.
  2. Should the club call sign be placed on a repeater, the trustee is charged with coordinating with the repeater owner on the upkeep and improvement of the repeater(s) with the club call sign.
  3. The position shall be elected using the same procedure as club officers, however will be elected at the meeting following the annual election of officers. The license trustee shall not have any term limits.
  4. The license trustee may appoint additional “Control Persons” to aid in observing the traffic on the repeater via limited control codes to disable and enable the transmit functionality. These individuals:

    i. must be club members

    ii. should be agreed to by the owner of the repeater equipment and the License Trustee

    iii. serve at the will of the repeater owner and License Trustee.

  5. The license trustee may not be the club President nor the Warren County RACES or ARES coordinator.
  6. The License Trustee shall provide the club secretary with copies of all correspondence in a timely fashion, to be kept with the clubs records.

b. The club shall interface with RACES and ARES through the Warren County Radio Officer (RACES) and ARES counterpart.

  1. This individual may not be the club President nor the License Trustee.

Article IV: Meetings

The By-Laws shall provide for regular and special meetings. At meetings, a minimum of one-third of the membership shall constitute a quorum for the transaction of business.

Article V: Dues

The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for members to revert to Associate status.

Article VI: Membership Assistance

Where possible, the club through designated interference, Public Relations, and Operating Committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member-stations. The club shall also maintain a program to foster and guide public relations.

Article VII: Amendments

This constitution or By-Laws may be amended by a two-thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have received written notice of the intent to amend the constitution and/or By-Laws at said meeting. Robert's Rules may govern proceedings. If Robert's Rules of order are used, all motions must be seconded.

By-Laws:

  1. Secretary. It shall be the duty of the Secretary to keep the constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request.
  2. Membership shall include Full Members and Associate Members. Applications for membership shall be submitted at regular meetings.

    a. Full membership is open to licensed amateurs. Full membership includes all club privileges as well as rights to hold a club office and to vote for club officers. Members must have been present at six meetings prior to being considered Full members, and have their dues paid in full if applicable. Full members must be present at a minimum of 6 meetings during the club year, and continue to have dues paid in full if applicable, to remain in good standing.

    b. Associate membership is open to those actively engaged in activities leading to an Amateur Radio license, licensed amateurs who do not meet the requirements of a member in good standing, and all other interested persons. Associate membership includes all club privileges except for the right to hold office and vote for club officers.

  3. Meetings. Regular meetings shall be held on the last Monday of each calendar month. Special meetings may be called by the President upon the written request of any five club member. Written notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 24 hours before the meeting.
  4. Dues. A regular monthly or annual assessment may be instituted in the future in accordance with the provisions of Article V of the constitution for the purpose of providing funds for expenses.
  5. Interference committee. This committee shall consist of five members (appointed by the club President). When feasible the committee shall direct investigation, invite proper inquires, establish technical facts and testimony and report its results to the club.
Club Officers

President
Mickey Corentto NY2MC

Vice President
Frank Gitto KA5VVI

Treasurer
Paul Burlett KD2LVP

Secretary
Jeff Archambeault KC2SDS

Repeater Trustee
Jami Olden N2ZTC

Served Agency Liaisons

Warren County RACES
Radio Officer
David Gealt KD2BVA
Deputy Radio Officer
Derrick Helms KD2ALW

Warren County ARES
Emergency Coordinator
David Gealt KD2BVA
Assistant Emergency
Coordinator

Derrick Helms KD2ALW

Washington County
RACES

Radio Officer
Jami Olden N2ZTC

Washington County
ARES

Emergency Coordinator
Jami Olden N2ZTC

Northern District, ENY Section ARES
Assistant District Emergency Coordinator
David Gealt KD2BVA

Warren County
SKYWARN

Emergency Coordinator
Donald James N2VU
Assistant Emergency Coordinator
Shawn Perry N2HSP

Washington County
SKYWARN

Emergency Coordinator
Donald James N2VU
Assistant Emergency Cooordinator
Shawn Perry N2HSP

Red Cross
Glens Falls Office

Communications Lead
Donald James N2VU

LASAR
Team Commander
Jake Haker N2FIN

Warren County Office
of Emergency Services

Director
Brian LaFlure KD2HVY

Washington County
Department of Public
Safety

Deputy Director
Jonathan Pease KD2IHN

Glens Falls Hospital
Director of Emergency Services
Laura Stebbins KD2HHM

Public Info Managers

Web Site
Jeff Archambeault KC2SDS
David Gealt KD2BVA
Donald James N2VU
Derrick Helms KD2ALW
Dan Gealt WX2P
Shawn Perry N2HSP
Mickey Corentto NY2MC

Facebook
David Gealt KD2BVA
Shawn Perry N2HSP
Donald James N2VU
Dan Gealt WX2P
Jami Olden N2ZTC
Mickey Corentto NY2MC
Jeff Archambeault KC2SDS